Skip to Main Content
Loading
Loading
I Want To...
Explore Aurora
City Services
Resident Resources
Doing Business
Home
FAQs
Search
All categories
2016 GAR Restoration Update
Animal Control
Aurora Emergency Management Agency
Emergency Management - Sirens
Finance Department - Electrical Aggregation
Finance Department - Electrical Aggregation & Opting Out
Finance Department - Purchase Order Requirements
Fire Department - Contact Information
Fire Department - Operations & Recommendations
Fire Department - Reports & Applications
Human Resources
Making Your Neighborhood Undesirable to Coyotes
Parking
Planning & Zoning - Development Process
Planning & Zoning - Historic Preservation
Planning & Zoning - My Business
Planning & Zoning - My Property
Planning & Zoning - Permitting
Planning & Zoning - Zoning
Police Department
Police Department - Crime Free Multi-Housing
Police Department - Crime Prevention Programs - Beat Auto Theft
Police Department - Evictions
Police Department - Office of Professional Standards
Police Department - Recruitment
Property Standards
Property Standards - Rental Properties
Public Properties - Snow Plowing
Public Works - Water Production - Hexavalent Chromium (Chromium-6)
Public Works - Water Production - Precautionary Localized Boil Orders
Public Works - Water Production - Precautionary Localized Boil Orders (Spanish)
Public Works - Water Production - Water Quality
Public Works - Water Production - Water Service
Trash Program
Utility Tax Rebate Program - Instructions / Operations
Utility Tax Rebate Program - Senior Citizens & Persons With Disabilities
Water Billing - Mandates by the Protection Agency
Water Billing - Sewer System Improvements
Categories
All Categories
2016 GAR Restoration Update
Animal Control
Aurora Emergency Management Agency
Emergency Management - Sirens
Finance Department - Electrical Aggregation
Finance Department - Electrical Aggregation & Opting Out
Finance Department - Purchase Order Requirements
Fire Department - Contact Information
Fire Department - Operations & Recommendations
Fire Department - Reports & Applications
Human Resources
Making Your Neighborhood Undesirable to Coyotes
Parking
Planning & Zoning - Development Process
Planning & Zoning - Historic Preservation
Planning & Zoning - My Business
Planning & Zoning - My Property
Planning & Zoning - Permitting
Planning & Zoning - Zoning
Police Department
Police Department - Crime Free Multi-Housing
Police Department - Crime Prevention Programs - Beat Auto Theft
Police Department - Evictions
Police Department - Office of Professional Standards
Police Department - Recruitment
Property Standards
Property Standards - Rental Properties
Public Properties - Snow Plowing
Public Works - Water Production - Hexavalent Chromium (Chromium-6)
Public Works - Water Production - Precautionary Localized Boil Orders
Public Works - Water Production - Precautionary Localized Boil Orders (Spanish)
Public Works - Water Production - Water Quality
Public Works - Water Production - Water Service
Trash Program
Utility Tax Rebate Program - Instructions / Operations
Utility Tax Rebate Program - Senior Citizens & Persons With Disabilities
Water Billing - Mandates by the Protection Agency
Water Billing - Sewer System Improvements
How are damaged or delayed goods handled?
Goods and materials must be properly packaged. Damaged goods or materials will not be accepted, or if damage is not readily apparent at the time of delivery, the goods shall be returned at no cost to the city. When goods cannot be inspected at the time of delivery, the city reserves the right to inspect the goods at a reasonable time subsequent to delivery.
Delays in shipment shall be reported immediately by the vendor to the city. The city reserves the right to cancel any order where goods are not received within 90 days of the purchase order date, unless a longer delivery period is specified in the Invitation to Bid or on the face of the purchase order.
▼
Finance Department - Purchase Order Requirements
Show All Answers
1.
What do I need to know about pricing?
Orders shall not be shipped or invoiced at prices higher than those last charged or shown on the purchase order except by express written agreement with the City of Aurora.
All prices must be Free on Board (FOB) destination. Where shipping costs are not included in the stated price on the purchase order, the vendor shall prepay such costs and add to the invoice. Cash on Delivery (COD) shipping will NOT be accepted.
2.
What information must appear on shipments, invoices and packing slips?
A valid City of Aurora purchase order number and ordering department name must be marked on all packages. Deliveries will be refused if not sent to the “ship to” address indicated on the purchase order.
Vendor name, address and phone number and clear quantities, item descriptions, units of measure and date must appear on the invoice and packing slip.
3.
What do you need to know about payment?
The City of Aurora complies with the Illinois Local Government Prompt Payment Act which specifies that, following receipt of goods and/or services, any invoices approved for payment shall be paid within 30 days after the date of approval. When cash discounts are offered, the discount date shall begin with the date the invoice is received or delivery date to the City, whichever is later.
Invoices must be sent to the Purchasing Division. Payment will be delayed if invoices are sent to other city offices. Mail, fax or email invoices to:
City of Aurora, Purchasing Division
44 E Downer Place
Aurora, Illinois 60507
Our fax number is 630-256-3559. To find our email and other contact information, please view our
staff directory entry.
4.
How are damaged or delayed goods handled?
Goods and materials must be properly packaged. Damaged goods or materials will not be accepted, or if damage is not readily apparent at the time of delivery, the goods shall be returned at no cost to the city. When goods cannot be inspected at the time of delivery, the city reserves the right to inspect the goods at a reasonable time subsequent to delivery.
Delays in shipment shall be reported immediately by the vendor to the city. The city reserves the right to cancel any order where goods are not received within 90 days of the purchase order date, unless a longer delivery period is specified in the Invitation to Bid or on the face of the purchase order.
Live Edit
Social Networking
Social Media Policy
Arrow Left
Arrow Right
[]
Slideshow Left Arrow
Slideshow Right Arrow