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Event Inquiry Form

  1. What is an Event?

    An event is an organized activity involving the use of, or having impact upon, public property, public facilities, parks, sidewalks or public roadways in a manner that varies from its current land use. It is our goal to assist event organizers in planning safe and successful events that create a minimal impact on the communities surrounding the events.

    A permit will not be approved for the primary purpose of advertising a product, goods or services, or if the event is designed to be held primarily for profit.

  2. Event Priority

    City Sponsored Events

    City of Aurora events have priority for the use of any City property or right-of-way. Other applications for Special Event Permits are processed in order of receipt. The use of a particular area is generally allocated in the order in which fully executed applications are received, and in accordance with considerations used by the City in deciding on the issuance of a permit as set forth below.

    Annual Events

    Applicants who have held an event in the previous year have the first priority for the same date, time and location. This right shall not apply if the event did not follow guidelines set the previous year.

  3. Permit Process

    The permit application process begins when a completed Special Events Permit Application is submitted to the City of Aurora. Keep in mind that receipt of an application should in no way be construed as final approval or confirmation of a request. A representative from Special Events will contact your organization upon receiving the application and thereafter will serve as your organization's primary point of contact for the processing of the permit. Copies of the application are forwarded and reviewed by all affected City departments and/or public agencies. Your organization may be contacted to attend a Special Events Review Process meeting. Throughout the review process, your organization will be notified if the proposed event requires any additional information, permits, licenses or certificates. During the initial application reviewing process, your organization will be allowed time to provide the City with all pending documents (e.g. certificate or insurance, approved secondary permits, etc.). These items must be received before a Special Event Permit can be issued. Your organization's delay in providing requested items can delay the City's ability to finish the review process and approve your organization's application.

  4. City of Aurora Non-Discrimination Statement

    The City of Aurora does not discriminate on the basis of race, color, national origin, sex, religion, disability status, age, or any other protected status in provision of services.

  5. Compensation for City Staffing

    Depending on the size and type of event, the City may require personnel including Police Department and/or Fire Department staff to work the event. The cost of all City personnel involved during the day(s) of the event will be charged back to the organizing agency. The City shall determine the number of staff necessary to ensure the safety of participants, minimize the inconvenience to our residents and reduce the public liability exposure to the organizing agency, as well as the City. The event organizer will be notified of approximate costs in advance and a 25% deposit is required at least 10 days prior to the event. An invoice for the remaining balance will be transmitted to the organizing agency within thirty to forty-five (30-45) working days after the completion of the event.

  6. Event Information

  7. Please upload a map of your event site.

  8. Method to determine number of occupants present:

  9. Leave This Blank:

  10. This field is not part of the form submission.