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An event is an organized activity involving the use of, or having impact upon, public property, public facilities, parks, sidewalks or public roadways in a manner that varies from its current land use. It is our goal to assist event organizers in planning safe and successful events that create a minimal impact on the communities surrounding the events.A permit will not be approved for the primary purpose of advertising a product, goods or services, or if the event is designed to be held primarily for profit.
City Sponsored EventsCity of Aurora events have priority for the use of any City property or right-of-way. Other applications for Special Event Permits are processed in order of receipt. The use of a particular area is generally allocated in the order in which fully executed applications are received, and in accordance with considerations used by the City in deciding on the issuance of a permit as set forth below.Annual EventsApplicants who have held an event in a previous year have the first priority for the same date, time and location. This right shall not apply if the event did not follow guidelines set the previous year. See the Letter of Intent in the Planning Guide.
The permit application process begins when a completed Special Event Permit Application is submitted to the City of Aurora. Keep in mind that receipt of an application should in no way be construed as final approval or confirmation of a request. A representative from Special Events will contact your organization upon receiving the application and thereafter will serve as your organization's primary point of contact for the processing of the permit. Copies of the application are forwarded and reviewed by all affected departments and/or public agencies. Your organization may be contacted to attend a Special Event Review Process meeting. Throughout the review process, your organization will be notified if the proposed event requires any additional information, permits, licenses or certificates. During the initial application process, your organization will be allowed time to provide the City with all pending documents (e.g. certificate of insurance, approved secondary permits, etc.). These items must be received before a Special Event Permit can be issued. Your organization's delay in providing requested items can delay the City's ability to finish the review process and approve your organization's application.
The City of Aurora does not discriminate on the basis of race, color, national origin, sex, religion, disability status, age, or any other protected status in provision of services.
Depending on the size and type of event, the City may require personnel including Police Department and/or Fire Department staff to work the event. The cost of all City personnel involved during the day(s) of the event will be charged back to the organizing agency. The Aurora Police Department, as well as the City of Aurora, has the authority to adjust the scale of certain aspects of your event in order to provide a safe and secure environment. The event organizer will be notified of approximate costs in advance and a twenty-five percent (25%) deposit is required at least ten (10) days prior to the event. An invoice for the remaining balance will be transmitted to the organizing agency within thirty to forty-five (30-45) working days after the completion of the event. For a chart of costs, see the Planning Guide.
A non-refundable and non-negotiable $25.00 fee will be invoiced, following the submission and initial review of any Special Event Permit Application.
This includes Not-for-Profit and For Profit organizations.
Per the City of Aurora Special Event Ordinance Chapter 41.5-114c3a,b, an event organizer shall pay to the City:a.) At least ten (10) days prior to the date of the special event, twenty-five percent 25% of the costs estimated by the Special Events Coordinator to be the direct and reasonable costs which will be incurred by the City to provide services and equipment for the special event.b.) Within thirty to forty-five (30-45) days from the date of the conclusion off the permitted event, the direct and reasonable costs incurred shall be billed to the event organizer in an itemized bill. This amount shall include compensation for any loss/damage or site restoration to City property. Failure to remit payment in full in accordance with this ordinance and Code may impact the ability to hold future events.
City of Aurora Special Event Permit Applications MUST be submitted at least 90 days prior to any event date. Failure to do so may result in late fees.
The Aurora Police Department will review the request and determine the necessary number of police personnel. Once the determination has been made, Special Events will contact you with an approximate cost of services.
Please indicate what arrangements you will make for providing first aid staffing during your event.The Aurora Fire Department will review the request and determine the necessary number of paramedics. Once the determination has been made, Special Events will contact you with an approximate cost of services.
Please state here if requesting the Aurora Fire Department or hiring private ambulance
From ______ To ______
All applicants must fill out the Emergency Action Plan and return it with the completed application.EAP guidelines and template are in the Planning Guide.
Cardboard trash bins ($6.50 ea.)
Liners ($.50 ea.)
The City of Aurora does not dispose of trash.
Please consult with Special Events on placement.
No glass bottles will be permitted on City propertyInform food vendors that the use of Styrofoam containers for food and beverage is prohibited at all special eventsIt is strongly encouraged to provide recycling containers at all events
If YES, a fee will be charged per the staffing chart.
Attach separate sheet for additional tents.
Check all that apply.
If YES, answer the following questions and attach schedule of any music or entertainment proposed to occur during the event.
Start Time ______ Finish Time ______
If YES, the Health Department requires potable water for events with live animals and/or food concessions. A hydrant will need to be tapped by the City of Aurora Water & Sewer Division. A refundable deposit is required one week prior.
If YES, all tanks must be secured in a manner to prevent accidentally being knocked over. All helium tanks not being used shall have their caps in place.
Number of portable toilets: ______ Number of ADA-accessible portable toilets: ______
Date and Method of Notification
Main Event Site
If YES, the applicant must provide a signed letter of consent from the private parking lot owners. This letter must be submitted to the Special Events Division before the Special Event Permit will be issued.
Special Events will direct you to the City of Aurora Temporary Liquor Permit Application.
PLASTIC AND/OR PAPER CUPS ONLY.
There are many online options for BASSET training.
By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.
This field is not part of the form submission.
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